A Profit Center
is the FOOD-TRAK term for an area (within a larger operation) in which
separate sales and customer counts can be maintained, and for which individual
reports can be generated (such as Item Usage or Purchase Recap by Profit
Center). Examples of Profit Centers may include Bar and Restaurant, or
perhaps separate concession stands within a single sports arena.
A Sales Group is the product sales
category that you want to analyze independently within the larger Profit
Center. For example, an establishment has two Profit Centers—the Restaurant
and the Bar. Within Restaurant sales, you want to look at separate reports
for lunch sales as opposed to dinner sales. And, within Bar sales, you
want to know how Happy Hour sales perform when compared to regular bar
sales. These types of menu distinctions work very well as Sales Groups
because they allow you to generate separate reports or a report with separate
totals for each.
To assign a product to a Sales Group,
select the Group on the Item Editor's Sales
Information tab.
Creating a new Profit Center
From the Main Menu, select the Admin tile and select Profit Centers. Select Profit Centers and Sales Group Creation. Note that you can only create a new Profit Center if you have security rights to do so, and have not exceeded the number of Profit Centers allowed by your licensing agreement. Click Add New from the editor. Enter the name of the new Profit Center and assign an account reference to it. Click OK to return to the editor.
Cost Centers
Cost Centers are Profit Centers without sales or revenue. Assigning a Profit Center as a Cost Center will allow the user to track items moving in and out, without anticipating sales activity. Cost Centers are not impacted by implicit transactions from other Profit Centers in a Site.
Selecting an Inventory Type
Under Inventory Type, select how the item is to be inventoried.
Normal Inventory assumes that the Profit Center will have inventories at regular intervals.
Not Inventoried assumes that the Profit Center is not to be inventoried. All items in that Profit Center will not show up on inventory forms and will maintain a zero inventory level for all items in that location.
Use Last Inventory Count will carry over the counts from the last full inventory form on any subsequent inventory forms.
Please note that the Inventory Type setting on the Profit Center overrides any Location Level settings.
Default
Inventory Locations
Email
Notifications
Email Notifications allow you to define a list of email recipients to notify that an internal requisition has been submitted. Once saved the list of recipients is stored and made available from the Complete 2 of 2 page of an Internal Requisition form. One list of email addresses may be stored for each Profit Center in a FOOD-TRAK Site.
To add an email address to the list for the Profit Center, press the Edit button and make your entry.
When defining a Profit Center using the Group Editor, you have the option of selecting a default Inventory Location for that Profit Center. Use the drop-down list on the Profit Center editor, which contains the names of all Inventory Locations currently assigned to the Profit Center. If no location is specified, a new location is created and automatically assigned to the Profit Center. This new location cannot be deleted or modified until the Profit Center is assigned an existing or alternate default Inventory Location.
The default Inventory Location affects the default listing on Data Entry forms. Transfers list the default location to which an item is sent. Invoices and Purchase Orders list the default location as the Purchase Location, provided another does not preempt it, i.e. the Purchase Locations indicated on the Item Editor's Purchasing tab, or the Purchase Location by Profit Center assigned using the 'house' icon or the Profit Center Assignment Utility.
Isolated Profit Center
This setting, when marked, prohibits the implicit movement of goods across profit centers which may occur with implied production and implied transfers. For example, if a sales transaction occurred in a Profit Center / Location which did not have sufficient inventory of the recipe sold or the recipe’s ingredients, the system would create an implied transfer of needed ingredients from a different Profit Center. Marking this setting creates a boundary that prevents this from occurring.
Allow Direct Charges
The Allow direct charges from Cost Center setting is available when the Advanced Procurement Module is allocated and at least one Cost Center exists in the Site. The setting needs to be set to allow a Cost Center to receive goods and directly charge a Profit Center for those goods without the need for a transfer.
Further, goods requested from a Cost Center can be set to require orders to meet the minimum order quantity. If this check box is set for a Profit Center, the minimum order quantity for an item (on Purchasing information in Item Editor)will be required on an Internal Requisition Entry Form.
Alternate Shipping Address
An alternate shipping address can be established for each Profit Center. The Alternate Shipping Address setting is available in the Profit Center editor when the Advanced Procurement Module is allocated. Selecting the check box opens a window where you can a Name, Address, City, State and Postal Code.
This address can be selected as the ”ship to” address on a Purchase
Order entry form.
The Automatic PO Creation feature considers the alternate shipping
address when ordering direct-ship items for a Profit Center.
Cross Leveling Participation
This setting allows the Profit Center to participate in cross-leveling. This allows other Profit Centers to check your stock levels and requisition goods from you as opposed to ordering from an outside source.
If the option is not checked the Profit Center will not be considered for cross leveling.
There is a security key that restricts access to this setting. It can be found in the Create/Edit Profit Center Groups menu of the security options in the User Manager.
Abbreviation
The abbreviation for a Profit Center is used to further define locations that belong to it on drop-down lists in the Item Editor.