The Bid Price Lookup utility enables you to view and compare the current bids by vendors for any single item in your database. For Bid Price Lookup to function, you will need to have Bid Sheets entered into your system containing active bids. Expired bids, or bids that are not yet in effect will not be shown on the Lookup utility.
From the FOOD-TRAK Main Menu, locate Data Entry, Purchasing, then click Bid Price Lookup.
The page that appears has two large panes. The left pane contains your item list; the right pane contains any current bids for a single selected item. At the top of the left pane are the filtering fields that allow you to abbreviate the item list, making it easier to find the items you want.
To view a bid on a single item, click the item in the left pane to select it. In the right pane, the currently active bids for that item appear, listing the Vendor's name, terms (in days), the Starting and Ending Dates that the bids are in effect, the bid price per unit size of the item, and the default price per Purchase Unit.
Filters shorten the item list, making it easier for you to locate the item you want. The three filtering fields may be used separately or together.
Name will abbreviate the item list to only those items beginning with the characters you enter. For example, if you wish only to see Pickle items, click into the Name field and type "Pickle". Click
Filter and the list will shorten to contain only "Pickle" items.
Report Group shortens the item list to contain only those items in a particular Report Group. For example, if you wish to see only Dairy Products (and that is one of your Report Groups), select that Group from the drop-down list and click Filter. Then, only items in the "Dairy" Report Group will appear.
Items to Display allows you to expand or contract the list. The minimum is 25 items, the maximum is 100 items. Click Filter to adjust the length of the list.
Filter is the button that causes the filtering to go into effect. First, enter criteria you wish into the Name, Report Group or Items to Display fields, then activate the filtering process by clicking the Filter button.
Reset will "un-filter" the contents of the item list and return it to its full original state.
Again, you can combine one or more filtering criteria to help you make a long item list more readable. If, for example, you are looking for different types of "salt" items, you may want to filter the Report Group to "spices" and then enter "salt" into the Name field. This will shorten the list to "salt" items such as "Salt, Celery," "Salt, Seasoned," and "Salt, Garlic," but omit such items as "Salt, Rock," "Saltines," and "Salt Shakers."